Planning an accessible conference

Abstract

This document contains information for organizers of academic conferences who wish to make their events as accessible as possible, so that people with disabilities can participate fully. It is not intended as an accessibility checklist or requirements document, but offers general ideas and information that conference planners may wish to consider. These ideas are based on experiences in running the ACM SIGACCESS Conference on Computers and Accessibility (ASSETS). ASSETS is a conference of around 130 people, consisting of technical paper presentations, posters and demonstrations. The conference proceedings are published in the ACM digital library. Most attendees are non-local, and stay in the conference hotel. ASSETS is often attended by people with disabilities. In a typical year, there might be attendees who are blind, have low vision, are deaf or hard of hearing, use a power wheelchair or an electric scooter, have limited dexterity, and limited mobility. ASSETS strives to create an environment in which all attendees can participate and socialize together.

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